Stress Free Office Moving 9 Steps Total

Moving a Business �Step 1

• Identify everything that needs to be accomplished
• Create a working budget
• Make company decisions such as: areas being considered, type of building desired, square feet needed, budget, office furniture, determine office sizes and who gets their own, make changes and/or upgrades to office systems (telephone, computers, copiers, printers, fax machines)
• Hire a tenant rep broker

Step 2

• Select a space and negotiate lease terms, sign lease, and give notice to the old landlord
• Hire an architect and/or interior designer (if needed) to create a floor plan, provide HVAC requirements for equipment, provide electrical requirements for equipment, design a cabling outlet configuration

Step 3�����

• Hire vendors for cable, telephone system, security system, furniture movers, janitors
• Hire a general contractor, project manager, MEP engineer, get drawings approved for a permit, and obtain building permits (if needed)

Step 4

• Change address and telephone numbers
• Order new stationary and business cards,
• Order new signs
• Paint company vehicles
• Change vehicle registration (if needed)
• Update website for new address and phone numbers
• Update advertising
• Update yellow pages
• Notify the post office
• Throw away old, unnecessary documents
• Store un-needed equipment and documents

Step 5

• Send memos to employees
• Letters to clients
• Notify the bank and accountant
• Notify the insurance agent
• Notify any vendors and suppliers

Step 6

• Order boxes for packing
• Rent crates (if needed)
• Distribute packing materials
• Provide instructions for packing

Step 7

• Take complete inventory of the business
• Perform a backup of the network
• Perform a backup of the telephone systems
• Select department coordinators
• Create packing and labeling instructions
• Arrange to have computers and other valuable electronic equipment packed and moved
• Determine who will work on moving day
• Arrange for disassembly and reassembly of furniture
• Arrange to pack and move networking equipment and servers
• Arrange to prep and move the telephone system
• Schedule for parking and unloading at the new location
• Obtain moving and parking permits
• Arrange for protection of the floors, walls, and elevators

Step 8

• Arrange for trash pickup
• Clean old location

Step 9

• Update service agreements, business licenses, insurance policies, Sales and Use certificates, Equipment leases, HR postings, ect.